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The French Office of Immigration and Integration (OFII)
Feedback:
At the heart of the French Office of Immigration and Integration (OFII)
OFII chooses NetExplorer to secure the sharing of sensitive data between its 30 sites
Since 2018, the French Office of Immigration and Integration (OFII) has been using NetExplorer, to secure and streamline the management of its sensitive data. By centralizing the sharing of files linked to the reception, support and monitoring of procedures for foreign nationals in France, NetExplorer has replaced insecure e-mail exchanges. This choice guarantees enhanced data protection and more efficient collaboration between the various players involved.
The Office Français de l'Immigration et de l'Intégration (OFII) is the government agency responsible for implementing policies for the reception and integration of foreign nationals in France. In collaboration with other government departments, notably the prefectures and the Ministry of the Interior, OFII assists foreign nationals authorized to reside in France on a long-term basis, manages legal immigration procedures and supports asylum seekers.
It is also involved in family reunification, enabling legal foreign nationals to bring in their family members, as well as assisting with the voluntary return and reintegration of illegal foreign nationals.
OFII & NetExplorer, key figures for 2024
secure sharing
invitations to collaborate
unique connections per month
Issue no. 1: Secure the sharing of sensitive data to guarantee traceability
Securing sensitive data:
a top priority
OFII manages highly confidential files, including asylum applications and medical opinions. To guarantee the protection of this data, the organization has chosen NetExplorer, a platform offering advanced encryption and secure access to shared documents.
Thanks to strict protection measures, such as access control and real-time activity monitoring, NetExplorer enables OFII to secure its exchanges with external partners and service providers.
An HDS-certified solution for healthcare data
With its integrated medical service, OFII has to meet strict health data protection standards. NetExplorer is HDS (Health Data Hosting) certified on all six required levels, ensuring rigorous, secure management of medical documents. This certification guarantees that data is stored, processed and accessed according to the most demanding standards imposed by the health authorities, reinforcing the confidence and compliance of OFII's processes.
Sovereign, regulatory-compliant hosting
OFII was won over by NetExplorer's expertise, which guarantees 100% French hosting and compliance with sensitive data storage requirements. Hosted on servers located in France and protected from extraterritorial regulations such as the Cloud Act, OFII data remains under exclusive control. This sovereignty guarantees not only the confidentiality of information, but also its compliance with French and European regulations.
Managing personal data is at the heart of OFII's missions. NetExplorer enables us to secure our exchanges while ensuring strict traceability of access and optimized management of authorizations. Thanks to this solution, we have significantly reduced the risks associated with unprotected file exchanges by e-mail, a crucial issue in a context of strict regulations on data protection.
Nathaniel Reiss
OFII's Data Protection Officer (DPO)
Issue no. 2: Rigorous management of access rights for secure collaboration
Smooth, secure sharing of sensitive files
In 2024, NetExplorer enabled the secure transmission of over 3,000 sensitive files between the various OFII sites and its partners.
The platform guarantees encryption of documents in transit and at rest, preventing any interception or alteration of data. Thanks to advanced sharing options, such as automatic link expiration or one-time download, OFII ensures that strategic information remains accessible only to authorized recipients, reducing the risk of leakage.
Activity tracking for enhanced traceability
To guarantee total control over document usage, NetExplorer integrates an advanced activity tracking system. Every action - consultation, modification, downloading - is recorded and time-stamped, providing complete traceability of exchanges. This transparency reinforces data governance and enables OFII to detect any anomaly or attempt at unauthorized access, thus ensuring proactive security in line with regulatory requirements.
Precise control of authorizations to limit risks
With over 4,000 accounts created and 2,000 active users spread over 30 sites in France, OFII has to manage a substantial volume of confidential data exchanges.
With NetExplorer, each employee has access only to the information essential to his or her job. Precise management of access rights limits the risk of unintentional data exposure, by assigning granular permissions according to users' roles and responsibilities.
The implementation of NetExplorer has enabled us to improve the fluidity of exchanges while maintaining strict control over access. Thanks to the automatic deletion of documents after a predefined period, and advanced collaboration functionalities, we have been able to harmonize our practices and optimize our business processes, particularly in the tracking of files and the management of exchanges between our different branches.
Nathaniel Reiss
OFII's Data Protection Officer (DPO)
How does OFII use NetExplorer for document management?
NetExplorer Workspace
Document management tailored to OFII's needs
Creation, editing, co-publishing
Real-time collaboration to streamline teamwork.
Real-time notification
Instant notifications to track changes.
Content search
Quick search for easy information retrieval.
File & folder sharing
Secure sharing of files and folders between departments.
Receiving files
Simplified collection of external documents via the deposit link.
Invitation to collaborate
Simplified collection of external documents via the deposit link.
Access law & audit
Precise access control to protect sensitive data.
Tracking and detailed view
Full traceability of downloads for enhanced security.
Expiry date
Time-limited access to documents for greater security.
Private area
Secure private spaces for sensitive data.
Rights management
Role-based access for greater control.
Auto purge system
Automatic deletion of obsolete files.
Workspace,
the collaborative solution
solution for businesses
Workspace,
the collaborative solution
solution for businesses
The French Office for Immigration and Integration (OFII) and NetExplorer are members of the Club Décision DSI
