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Document management at the heart of the AMISEP association
Insights: at the heart of the Breton association AMISEP
How did AMISEP use NetExplorer to centralize and secure document management for its 80 branches?
To meet its growing document management needs, AMISEP, a multi-site association, chose NetExplorer.
The aim was to centralize file storage across its 80 branches, secure file sharing and facilitate online collaboration. With the increase in local servers and uncontrolled tools such as Google Drive, AMISEP was looking for a 100% sovereign, HDS-certified solution. Find out how NetExplorer was able to meet these requirements, helping AMISEP to achieve fluid document management adapted to multi-site challenges.
Replay: discover AMISEP's testimonial on video
Working together for social integration
For over 20 years, the AMISEP association has been helping vulnerable people in Brittany, offering them personalized support to avoid disruption to their lives. With 80 branches and 700 employees, AMISEP contributes to a more inclusive society by promoting solidarity between beneficiaries, employees and volunteers. Over 5,000 people benefit from this support every year.
The AMISEP team shares their experience with you
Guillaume GÉRARD
IT Manager at AMISEP
"We were looking for a secure solution, hosted in France, meeting RGPD requirements. NetExplorer stood out for its simplicity and HDS certification. Since then, we've had a reliable platform, accessible without VPN, which has greatly simplified our document management."
Challenges encountered before integrating NetExplorer
More and more local servers
With each site and department using its own servers, information storage was becoming fragmented, complex to manage, and difficult to centralize. This proliferation of local servers not only increased the maintenance burden, but also exposed data to increased risks, such as breakdowns or loss of information. In addition to being costly and time-consuming, this configuration limited operational efficiency and made it difficult for users to securely access data in real time, impacting the fluidity of exchanges and team productivity.
Share and store files between sites
AMISEP, with its 80 branches spread across Brittany, needed a reliable solution to centralize and facilitate file sharing between its various establishments and services. However, in the absence of a dedicated IT solution, each site managed its documents independently, complicating access to information and hampering collaboration.
Shadow IT with Google Drive
In the absence of an internal tool, some employees turned to Google Drive to share documents, resulting in a Shadow IT situation. This uncontrolled practice exposed the association to security and confidentiality risks, while escaping the management and control of the IT team.
Essential criteria for choosing a solution
A French and sovereign solution
For an organization like AMISEP, guaranteeing total data sovereignty is an absolute priority. Faced with the challenges of security and confidentiality, AMISEP needed a 100% sovereign solution for its document management, capable of protecting its sensitive data against any external interference.
NetExplorer fully meets this requirement thanks to an end-to-end controlled infrastructure: our servers are hosted in state-of-the-art data centers located in France, complying with the most rigorous standards (Tier 3+ and Tier 4). This infrastructure guarantees reliability, availability and resilience of service, while ensuring high fault tolerance.
Mandatory HDS certification
As some of the association's medico-social branches have specific obligations, HDS (Health Data Hosting) certification was essential. This criterion ensured that the solution complied with regulatory requirements relating to the management of sensitive data.
Enhanced security without VPN
To facilitate team access while maintaining optimum security, AMISEP wanted a solution that didn't require a VPN. This approach would guarantee secure access to information, while avoiding the complexity of additional configurations.
How does AMISEP use NetExplorer
to optimize document management?
NetExplorer Workspace
Document management tailored to AMISEP's needs
Creation, editing, co-publishing
Real-time collaboration to streamline teamwork.
Real-time notification
Instant notifications to track changes.
Content search
Quick search for easy information retrieval.
File & folder sharing
Secure sharing of files and folders between AMISEP departments.
Receiving files
Simplified collection of external documents via the deposit link.
Access law & audit
Precise access control to protect sensitive data.
Tracking and detailed view
Full traceability of downloads for enhanced security.
Expiry date
Time-limited access to documents for greater security.
Private area
Secure private spaces for sensitive data.
Rights management
Role-based access for greater control.
Auto purge system
Automatic deletion of obsolete files.
Outlook connector
Secure sharing via Outlook, replacing attachments with links.
SSO login
Simplified access for users thanks to single sign-on.
